I would like to thank the members of our state that accepted the challenge of the quiz that I had on the website during our first trimester.

Now, this trimester I have a quiz test of twenty-five (25) questions, please accept the challenge. All you need to do is write the number with the answer and email me. I will contact you with the answers of the test.

Please also find my Fast Start for this trimester on my web page, please complete and email/snail mail to me by December 1 st .

Are your meetings running smoothly? I have sat in many meetings when discussion is held before and there actually has been a motion to run a project. Did you know that you need to have a motion, before something is discussed on a topic? Remember when you make a motion and seconded it just opened for discussion. Please refer to the following paragraph to help you understand this procedure. Motions are formal proposals made during meetings that facilitate discussion and decision-making among members. What is a Motion? A motion is a formal proposal put forward by a member during a meeting, intended to

prompt discussion and a vote on a specific issue. It serves as the foundation for decision-making in formal settings, such as board meetings or organizational gatherings. According to Robert's Rules of Order, motions are essential for maintaining order and ensuring that all members have an opportunity to voice their opinions on proposed actions.

Steps to Make a Motion

1. Obtain Recognition: Before making a motion, a member must be recognized by the chair. This typically involves waiting until no one else is speaking and then raising a hand or standing to get the chair's attention .

2. State the Motion: Once recognized, the member clearly states the motion, often beginning with phrases like "I move that..." This should include enough detail for other members to understand the proposal.

3. Second the Motion: Another member must second the motion to indicate that they also believe the proposal should be considered. This step is crucial for moving forward with discussion .

4. Discussion and Debate: After a motion is seconded, the chair opens the floor for discussion. Members can express their opinions, ask questions, and propose amendments to the motion .

5. Voting: Once discussion concludes, the chair calls for a vote. Members typically vote by saying "aye" or "no" and the chair announces the results.

Types of Motions

1. Types of Motions

 Main Motions: These are the primary proposals that bring new business before the assembly. They require a second and can be debated and amended.

 Subsidiary Motions: These motions modify or affect the main motion, such as postponing the discussion or referring it to a committee.

 Privileged Motions: These are urgent motions that address immediate needs, such as calling for a recess .

Importance of Motions

Motions are vital for structured decision-making in meetings. They ensure that all members have a chance to participate in discussions and that decisions are made democratically. Understanding how to properly make and handle motions can significantly enhance the effectiveness of meetings and the engagement of

participants .

By following the established procedures for making motions, organizations can facilitate productive discussions and ensure that all voices are heard in the decision-making process.

If you as members follow these rules of motions, I believe your meetings will run smoothly and effectively.

Please feel free to contact me if you have any questions. Maxine Turner State Board Parliamentarian Let Your Voice be Heard parli@newomenoftoday.org